What it is
QuickBooks Online is Intuit's accounting software for small businesses. It tracks income and expenses, reconciles bank accounts, sends invoices and produces financial statements. Tiered plans add users, inventory and project profitability, and plenty of accountants already know it well. It's built mainly around U.S. bookkeeping and taxes.
How to use it
- Connect your banks and cards so transactions flow in and get categorized by rules.
- Send invoices with online payment options and track what you're owed.
- Capture expenses and receipts from the mobile app.
- Check your P&L and balance sheet without waiting for month-end.
- Invite your accountant to reconcile and close the books in the same account.
What it's good for
- A Guadalajara-based developer with a U.S. LLC who bills American clients and needs business income and expenses kept separate.
- A creative agency in Miami billing in dollars that wants tax-ready books.
- An online store selling in the U.S. that needs inventory and cost of goods on a mid-tier plan.
Pros
- Basic Free plan in the U.S. and a 30-day trial on paid plans
- Bank reconciliation with rules that categorize recurring transactions
- The Plus plan adds inventory and project profitability
- Many U.S. accountants and bookkeeping firms already use it
Cons
- Paid plans get expensive quickly, and each one caps the number of users
- Built for U.S. taxes; Latin American e-invoicing requires another tool
- The Free plan is very limited: two invoices a month, one bank and no mobile app
